Tutorial: How to Make a Professional-Looking Email Signature

Do you want a nicer, neater, yet still-fun, email signature and think there’s got to be an easier way to do it? I’ll show you how to do it here.

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If I were to send you an email, this is what you would see at the bottom:

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A few months ago, I got tired of the same boring signature options and went on a search for tools to make a real signature. I wanted something that would reflect me, yet still be neat and professional.

I found Wisestamp.com, a website that helps you do just that. There are paid fancier versions, but I use the free version and that’s all you’ll need for this tutorial.

Note: I use Gmail so your results may vary slightly, depending on your email provider. You shouldn’t have any issues though.

Download and install WiseStamp:

Go to WiseStamp and click on the green Free Download button:

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Follow the instructions for downloading, based on which browser you use. I use Google Chrome and it automatically installed as an extension. If you use Firefox, you will need to download it, then restart Firefox (exit out of the internet browser, then open it again.)

While you’re doing this, sign up for a free Wisestamp account – you’ll need this later when you access their template options.

Open the WiseStamp Editor:

If you have Chrome, look at your toolbar for the new WiseStamp icon.

Click on Edit WiseStamp

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This will open the WiseStamp Editor:

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Open Templates:

For the easiest signature-creations, I use the Templates option. Unfortunately, there are not as many free templates as there were a few months ago, but luckily, we don’t need super fancy to make a nice signature.


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Here is where you can begin to customize it. If you’re computer-savvy or know what you want already, then go have fun. You can skip past the next few steps until you get to the Finish instructions.

For those of you who want more details, I’ll show you how I made my signature.

Choose your template:

I chose the first template.

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Add your blog button:

First, we’ll add our logo or blog button. Or whatever you choose.

Click on the little upload image icon:

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Customize the text:

Now add your name, blog name, blog link, etc.

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Add social media icons:

Click on the Social Icons tab

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Add your links – I have Facebook, Twitter, Google +, StumbleUpon, Pinterest, and Blog RSS feed.

Once you insert the link, the icon will automatically be added to your signture. You will not see the icons right away.

Preview your signature:

Click  the Preview button. You can preview it any time you want to see exactly how it will look in your email.

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Finish:

Once you are finished, there are a couple things you can do.
1) You can keep the WiseStamp extension added to your browser, link up your email account, and WiseStamp will automatically add your updated signature to your email.

OR

2) You can do what I do and add your new signature to your email manually. I access my email on two different computers plus my phone, so this is easier for me. That way I don’t have to worry about a different email version being on different computers.

Simply copy and paste the preview of your new signature into the email signature box within your email.

Once you do this, you can uninstall WiseStamp or “disable” it from your extensions (if you have Chrome) if you don’t want an extra program running in the background.

You’re done!

To edit your signature later on:

You’ll be able to make some basic text changes to your email signature from within your email itself. However if you want to change or add more icons, etc. open the WiseStamp editor, copy and paste your current signature and make changes that way.

Congratulations!  You just made yourself an awesome email signature! 

If you liked this tutorial, please “pin” this post or give it a thumbs up with StumbleUpon so others can see it too! Thanks so much!

Erika
About the Author

Erika, the founder of Musings From a SAHM, is happily married and a homeschooling mom to four children. She lives in New Hampshire and has a passion for writing, encouraging other moms, her family, and Jesus. She also enjoys baking, spending time with friends, and is an aspiring photographer.

Comments

  1. Pinned! Thanks!
    Ashley Capps recently posted..Losing It! Week 7: Operation Don’t GAIN WeightMy Profile

  2. This is so helpful. I just need to create an email account for blogging only, and then I’ll get right on this. Thanks for sharing.
    Jelli recently posted..(A Baby Mama’s) Best Prayer Plan EverMy Profile

  3. Tiffany Cruz
    Twitter:
    says:

    Love WiseStamp. As a matter of fact it’s time for me to update mine.
    Tiffany Cruz recently posted..Never Fear When Your SmartPhone Is NearMy Profile

  4. OMG – Love it. Totally will do one
    Lena – recently posted..Favorite CandiesMy Profile

  5. Awesome! I so need this. Thanks so much for sharing :)
    Ashley S recently posted..Rock n Learn DVD ~ #Review ~ #karmamediaMy Profile

  6. Great tutorial! I didn’t know you could add those little social media icons so I edited my signature to include those. Thanks for the tip!
    Tiffany (NatureMom) recently posted..Staying Healthy and Boosting Immunity After Valentine’s DayMy Profile

  7. Sweet!! Now I just need any adorable logo like you! Thanks for sharing!
    Crystal recently posted..Sneaky Veggie BreadMy Profile

  8. I wasn’t able to copy and paste out of the preview window. I can use my signature in gmail, but not my pop mail. (I tried copy and paste from my webmail with no success.) Any ideas?

  9. Katie Smih says:

    oh sweet thank you this helps a LOT
    Katie Smih recently posted..Wordless WednesdayMy Profile

  10. I can’t wait to check this out! Thanks for the tutorial!
    Sarah BB recently posted..I Heart Minnie DVDMy Profile

  11. This is pretty awesome! I need to update my signature, too.
    Greta recently posted..Conscious Box – Try New Eco Friendly ProductsMy Profile

  12. Thank you for this tutorial! I’ve been wanting a more professional looking signature for my emails.
    Shane R. recently posted..Who Wants Some Money? $25 Paypal Giveaway!My Profile

  13. I’m totally trying it!!
    Thanks!! =)
    Grandma Juice recently posted..Paul The Male Matchmaker New Hulu WebisodeMy Profile

  14. Love this! Thanks for sharing!

    :)
    Sarah
    Sarah Lewis recently posted..Houzz.com ReviewMy Profile

  15. I love this. I was just talking to my friend about how to do this. I am bookmarking this so I can do it! Thank you!

  16. Bookmarked this. Only question is if this will in any way be blocked by spam filters when sent out?

  17. Thanks for sharing this tutorial. All bloggers should have a professional signature. Mine is currently just my name and links to my site, Twitter, and Facebook. I am going to look into making it more professional by using my logo. Also pinned your post!
    Kecia recently posted..Social Media Boost Weekly 2/16-2/20My Profile

  18. This is great! Thank you so much!

  19. I so need this. Thanks so for sharing

  20. Erika, this is so awesome! Thank you for sharing this with us. I now have a great new signature ;) I stumbled this post too!
    LaVonne recently posted..Felt Flower TutorialsMy Profile

  21. Janelle Prentice says:

    Thank you so much for this Tutorial!
    Janelle Prentice recently posted..Comment on Worry Worry by SonilaMy Profile

  22. Rachel Robertson (Azrael) says:

    Thank you so much! I’m going to download it today!

  23. I was really excited about this and love my result… except I can’t use it.

    It only automatically inserts if you use a web based email client. I use Windows Live Mail. I can’t copy and paste it like you said either because I can only have a text signature or upload an html or txt file signature.
    Kathleen recently posted..REVIEW: Jennifer Gianni’s Fusion Pilates: Four DVD Pregnancy SeriesMy Profile

  24. Debbie R
    Twitter:
    says:

    Great tutorial! I didn’t know you could add these to your emails. I love reading tutorials. Please keep up the good work, we all learn from it!

  25. Fantastic! I need a new button though lol, mine is bland. But it works for now!

    Any tips on a fabulous signature for blog posts? I use blogger for now!

    Melissa
    Melissa recently posted..Sew Is Your Baby! Video Review & Giveaway!My Profile

  26. Frances Williams says:

    I like wisestamp, but there is brandmymail that allows you to template your whole email for free :)

  27. Cynthia says:

    Looks like fun, went there but didn’t like that you had to agree to it accessing your information an all website. Huh? No thank you….

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